ACTIVITIES ROOM-NOVI CIVIC CENTER-45175 W. TEN MILE ROAD

Mayor McLallen called the meeting to order at 7:20 p.m.

ROLL CALL: Mayor McLallen, Mayor ProTem Crawford, Council Members DeRoche (arrived 8:17), Kramer, Lorenzo, Mutch, Schmid

ALSO IN ATTENDANCE: Ed Kriewall, Craig Klaver, Jim Wahl (arrived 8:00)

AUDIENCE PARTICIPATION - None

PURPOSE OF SPECIAL MEETING: Work Study Session to set Council goals.

1. Goal Setting – Bill Richards, Jr., Planning Facilitator

Mr. Richards began by stating that the process in goal setting is equally important as the product. He then reminded Council that the task before them is to seek a consensus and not unanimity. Mr. Richards distributed a summary of the goals submitted by Council members for 1999 and suggested that they break into two groups. He then recommended that each group provide five separate goals for Strengths and five separate goals for Weaknesses. Mr. Richards suggested that they follow the same format for Opportunities and Threats at their January 30 meeting.

Break into Groups: 7:37 p.m. until 8:02 p.m.

#1 = Kriewall, Crawford, Mutch Schmid

#2 = Klaver, McLallen, Lorenzo, Kramer

Jim Wahl arrived at 8:00 p.m.

Council came to a consensus on the following Strengths:

1. Competent and dynamic staff.
2. Expanding tax base and optimal use of available resources.
3. Significant community volunteer involvement.
4. Diverse individual members that work well together as a Council.
5. Commitment to excellence that creates a high quality of life.

Councilman DeRoche arrived at 8:17 p.m.

Break into Groups: 8:20 until 9:08 p.m.

#1 = Kriewall, Crawford, Mutch Schmid, DeRoche

#2 = Klaver, McLallen, Lorenzo, Kramer, Wahl

Council came to a consensus on the following Weaknesses:

1. Lack of sufficient number of candidates for appointments to Boards and Commissions.
2. Current workloads in some departments exceed available staff and resources.
3. Unmet capital needs.
4. Lack of prioritization.
5. Lack of agreement on operating procedures and norms. (tentative)

Councilman DeRoche suggested that Council develop norms so that their meetings can operate more efficiently.

Mr. Richards noted that it is not uncommon to have a Council that works well together, but works inefficiently. He added they are two separate issues and therefore, he believes Goal 4 under Strengths and Goal 5 under Weaknesses are not inaccurate.

ADJOURNMENT

There being no further business before City Council, the meeting was adjourned at 9:55 p.m.

Kathleen S. McLallen Tonni L. Bartholomew

Transcribed by:

Barbara Holmes