The meeting was called to order at 7:45 p.m.

Present: Avdoulos, Kocan, Markham, Nagy, Papp, Paul, Ruyle, Shroyer, Sprague

Staff Present: David Evancoe, Director of Planning; Darcy Schmitt, Planner

Also Present: Tom Schultz, City Attorney

Motion to approve the Agenda as amended. (Matters for Consideration placed first, Matters for Discussion additions) Motion carried 9-0

Motion to accept the Supplemental Resolution relative to Planning and Zoning Study on land at Twelve Mile and Napier Road effective today. Motion carried 9-0.

Motion to adopt the revised By-Laws and Rules of Procedure for the Planning Commission as amended at the table tonight, April 9, 2003. Motion carried 9-0.

Three motions to approve the above-listed minutes as amended this evening. Motions carried 8-0.

Administrative Liaison: Chair Nagy reported.

Master Plan and Zoning Committee: Member Markham reported. Mr. Schultz distributed a letter that explains the new procedure for updating a Master Plan ("Coordinated Planning Act"), in effect as of January 8, 2003. Some of the changes include: 1. considering whether to review the Master Plan every five years (it doesn’t have to be reviewed but it must be considered); 2. Notifying surrounding communities, the county, utilities, governmental entities, etc., of the City’s intent to review the Master Plan; 3. providing up to 95 days for Master Plan review by those entities listed above (each entity is allowed a specific time frame); holding a Public Hearing on the new Master Plan; Adoption by either 2/3 majority Planning Commission vote (Michigan Planner) or by City Council if they adopted a resolution asserting the right to approve or reject the Plan.

Implementation Committee: Member Avdoulos reported. Future Agenda items include subdivision signage, beautification of major thoroughfares, reduction of lighting heights in I-1 where it abuts residential, rear yard loading/unloading, providing missing Ordinance definitions, considering church spires, applying new federal laws to approving new churches, reviewing maximum parking restrictions (impervious land improvements), architectural limitations based on proximity, coin-operated car washes. Mr. Schultz suggested that the Implementation Committee sends a list of their future Agenda items to City Council so as to confirm that the Committee is proceeding in a manner acceptable to the City, and that all known pending issues are encompassed by this list.

Planning Studies and Budget Committee: Member Kocan reported. She requested that the Department return to the Planning Commission with a copy of the City Council approved budget for the Commission’s review.

Environmental Committee: Member Markham reported.

Communication Liaison: This Committee has not met.

Rules Committee: Member Shroyer reported earlier in the evening.

Woodlands Review Board: Members Kocan and Papp reported. Chair Nagy encouraged Members Kocan and Papp to write a letter to City Council to voice their concerns regarding the change to the Board’s membership.

Main Street Committee: This committee is currently inactive. Member Papp raised a question about the incomplete sidewalks and tree placement and whether the City is potentially exposing itself to a pedestrian accident. Mr. Schultz indicated that the City will look into the matter.

Capital Improvements Committee: Member Sprague reported.

Mr. Evancoe discussed the following distributed materials:

2. Joint Session between the Planning Commission and City Council

The Commission will return to this item at their next meeting after the Planning Commissioners have had the chance to review their calendars. Chair Nagy suggested that City Council forward their proposed Agenda to the Commission so that they can adequately prepare for the meeting.

Moved by Member Paul:

Motion to adjourn the meeting. Motion carried 8-0. Meeting adjourned at 11:37 p.m.