Mar 10, 2014

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Fischer, Markham, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

PRESENTATIONS

REPORTS:

1. MANAGER/STAFF

2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-T) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

1. Approval to award a construction contract for the Novi Dog Park to Erie Construction, LLC, the low bidder, in the amount of $210,797.28 subject to final review and approval of form of agreement by City Manager’s office and City Attorney; and approval of an additional appropriation in the amount of $9,212 for this budget line item.
( Click for this packet item)

2. Discussion and review of qualifications of executive search firms to facilitate the City Manager search process and determine procedures for interviews on Saturday,    March 22, 2014.
( Click for this packet item)

3. Approval to award a unit price contract for Lawn and Landscape Maintenance Services to B&B Landscaping, Inc., the low bidder, for a one-year term with three one-year renewal options and an estimated annual cost of $147,083.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS: 

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 

A. Approve Minutes of:
    1. February 18, 2014 – Regular meeting 
    ( Click for this packet item)

B. Enter Executive Session immediately following the regular meeting of March 10, 2014 in the Council Annex for the purpose of discussing privileged correspondence from legal counsel. 
( Click for this packet item)

C. Approval of an agreement with Suburban Collection Showplace to host the 2014 Evening of Appreciation, an annual event honoring Boards, Commissions, Committees and Employees for their dedication to Novi, on Friday, December 12, 2014 for the estimated amount of $14,000.
( Click for this packet item)

D. Approval to renew Dispatch Contract with the City of South Lyon beginning July 1, 2014 through June 30, 2017.
( Click for this packet item)

E. Approval to award an engineering services agreement with URS Corporation for design engineering services related to the Haggerty Road Lane Gap Construction project in the amount of $9,970; and approval of an additional appropriation in the amount of $9,970 for this budget line item.
( Click for this packet item)

F. Approval to award an engineering services agreement to Orchard, Hiltz, and McCliment, Inc. for engineering services related to the 2014 Sanitary Collection System Capacity Study, in the amount of $97,516, including an additional expenditure in the amount of $62,516.
( Click for this packet item)

G. Acceptance of a pathway easement as a donation from Columbus Corporate Office Centre, LLC for the property located at 39450 12 Mile Road for a pathway that was relocated by the Consumers Energy Vault Construction project (parcel 22-12-400-018).
( Click for this packet item)

H. Approval to award contract for the 2014 Spring Tree and Landscape Planting to the lowest bidder, RC Tuttle, Inc. for the amount of $60,000.
( Click for this packet item)

I. Approval of special assessment payment to Oakland County of the Caddell Drain Restoration project in the amount of $26,600; and approval of an additional appropriation in the amount of $26,600 for this budget line item.
( Click for this packet item)

J. Approval to change the May 5, 2014 Council meeting to Monday, May 12, 2014.
( Click for this packet item)

K. Approval to apply for a 2013 Fire Prevention and Safety (FP&S) Grant for 500 smoke alarms and 500 carbon monoxide detectors with a total potential match of $1,000 (5%) by the City of Novi.
( Click for this packet item)

L. Approval to award an amendment to the engineering services agreement with Orchard, Hiltz & McCliment for additional design services and for construction engineering services for the Novi Dog Park project in the amount of $48,800.
( Click for this packet item)

M. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Pinnacle-Novi 12 LLC for the Andelina Ridge project located on 12 Mile Road east of Napier Road (parcel 22-18-100-006).
( Click for this packet item)

N. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Cabot 12 Corner, LLC for the Starbucks development located at the northwest corner of 12 Mile Road and Cabot Drive (parcel 22-12-400-039).
( Click for this packet item)

O. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Beck Ten Land LLC for the Valencia Estates development located at the northwest corner of Ten Mile Road and Beck Road (parcel 22-20-400-005).
( Click for this packet item)

P. Acceptance of a warranty deed from J.S. Evangelista Development, LLC for the dedication of 60 feet of right-of-way along 14 Mile Road and 17 feet of right-of-way along Novi Road as part of the Maple Manor development located at 31215 Novi Road (parcel 22-02-201-001) and approval to execute a Quit Claim Deed conveying the dedicated 60 foot right-of-way for14 Mile Road to Oakland County.
( Click for this packet item)

Q. Approval to award ImageSoft, Inc., the City’s current document imaging system support provider, a contract in the amount of $21,450 to enhance the Human Resources document imaging solution.
( Click for this packet item)

R. Approval to purchase Dell KACE network system management devices from Netech Corporation in the amount of $31,897 using a competitively bid contract through the Midwestern Higher Education Compact (MHEC).
( Click for this packet item)

S. Approval to award a three year contract to Bright House Networks in the amount of $6,350 per month for dedicated Internet access and wide area network connectivity to City owned locations.
( Click for this packet item)

T. Approval of Claims and Accounts – Warrant No. 911
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

March
11 – Zoning Board of Appeals – Council Chambers – 7 p.m.  Cancelled
12 – Planning Commission – Council Chambers – 7 p.m.
19 – Library Board – Council Chambers – 7 p.m.
20 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – City Council Special – Council Chambers – 9 a.m.
24 – City Council – Council Chambers – 7 p.m.
26 – Planning Commission – Council Chambers – 7 p.m.

April
  7 – City Council – Council Chambers – 7 p.m.
  8 – Zoning Board of Appeals – Council Chambers – 7 p.m.
  9 – Planning Commission – Council Chambers – 7 p.m.
16 – City Council FY 2014-2015 Budget Discussion – Council Chambers – 6 p.m.
17 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
18 – City Offices Closed
22 – City Council – Council Chambers – 7 p.m.
23 – Planning Commission – Council Chambers – 7 p.m.
24 – Library Board – Council Chambers – 7 p.m.
30 – City Council FY 2014-2015 Budget Discussion – Council Chambers – 6 p.m. (if necessary)

NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.